Data and Code Guidance by Data Editors

Guidance for authors wishing to create data and code supplements, and for replicators.

Sample Statement for Restricted Access Data 2

Below is a sample statement that can be used for data accessible through restricted-access environments. The example is given for a specific paper, but should be adaptable to most projects:

To reproduce the tables and figures in the paper:

  1. All the results in the paper use confidential microdata from the U.S. Census Bureau. To gain access to the Census microdata, follow the directions here on how to write a proposal for access to the data via a Federal Statistical Research Data Center: https://www.census.gov/ces/rdcresearch/howtoapply.html.
  2. You must request the following datasets in your proposal:
    • Longitudinal Business Database (LBD), 2002 and 2007
    • Foreign Trade Database – Import (IMP), 2002 and 2007
    • Annual Survey of Manufactures (ASM), including the Computer Network Use Supplement (CNUS), 1999
    • Annual Survey of Magical Inputs (ASMI), 2002 and 2007
  3. Reference “[TITLE OF YOUR PAPER]” by [AUTHORS], project number [SPECIFIC PROJECT NUMBER] in the proposal. This will give you access to the programs and input datasets required to reproduce the results. [OPTIONALLY] Requesting a search of archives with the article’s DOI should yield the same results. [NOTE: In order for this to work, create a directory with the article’s DOI!]

NOTE: Project-related files are available for [XX - typically 10] years as of [DATE OF PUBLICATION].

Adapted from Fort (2016), Supplementary data, see local copy.